Professional billing, inside your TherapyNotes.
We work directly in your TherapyNotes account, no extra software, no data exports, no third-party portals. Just expert billing from the people who know the platform inside and out.
We don’t ask you to switch platforms. We master yours.
BreezyBilling logs into your TherapyNotes account and works alongside your existing workflows. Claims, denials, ERA posting, patient statements are all handled natively inside the system you already know and trust. Your providers keep charting. We keep billing.
We live inside your TherapyNotes account. That’s the whole point.
Most billing companies pull your data into their own system, run it through their own workflow, and send you a report at the end of the month. We do the opposite. BreezyBilling operates entirely within your TherapyNotes account, using the same screens, the same tools, and the same clearinghouse connections your practice already has.
What that looks like day-to-day
Your providers finish a session and sign their note in TherapyNotes. From there, we take over. Our billers log in, review the documentation, build the claim using TherapyNotes’ billing tools, scrub it for errors, and submit it electronically through TherapyNotes’ integrated clearinghouse. When the ERA comes back, we post payments, work denials, submit appeals, and generate patient statements. All without ever leaving your account.
You can see everything we do in real time. Every claim we create, every note we attach, every payment we post. It’s all visible in your TherapyNotes dashboard. There’s no black box. No separate portal to check. No waiting for a monthly summary to know where your money is.
We also use TherapyNotes’ built-in eligibility tools to verify patient insurance before sessions, manage prior authorizations through the platform’s tracking features, and run A/R aging reports using the same reporting suite you already have access to. Nothing is duplicated. Nothing is exported. It’s all right there.
We handle every step
What you get when billing professionals live inside your EHR
These aren’t theoretical advantages. These are the things TherapyNotes practices tell us they notice in the first 30 days.
Zero learning curve for your team
Your front desk, office manager, and providers don't need to learn a new system, check a separate portal, or change any of their existing habits. We work inside the same TherapyNotes account they already use every day. Notes get signed the same way. Scheduling stays the same. The only difference is that billing actually gets done. Thoroughly, accurately, and on time.
Complete visibility into your billing
Every claim, every payment, every denial, every appeal: it's all inside your TherapyNotes account where you can see it anytime. You never have to email us asking where a claim is or wait for a monthly report. Just open TherapyNotes and look. We believe transparency is non-negotiable, and working inside your system is how we deliver it.
No data leaves your account
We don't export your patient data to a third-party platform. We don't run your information through external clearinghouses you didn't choose. Everything stays inside TherapyNotes, protected by the same security and compliance framework you already trust. Your data, your account, your control.
TherapyNotes-specific expertise
We're not learning TherapyNotes as we go. We know it cold. The billing module, the ERA posting workflow, the eligibility checker, the reporting suite, the authorization tracker. We know the quirks, the shortcuts, and the edge cases that trip up practices who try to handle billing in-house. When TherapyNotes pushes an update, we adapt immediately.
Faster claim turnaround
Because we work inside your account, there's no back-and-forth. No waiting for data exports, no syncing between platforms, no translation errors between systems. The moment a note is signed, we're building and submitting the claim. That means shorter days in A/R, fewer timely filing issues, and a healthier cash flow.
A dedicated team that knows your practice
You get one account coordinator and one biller. That's your team. They learn your payers, your fee schedules, your authorization requirements, and your practice's particular quirks inside TherapyNotes. When something comes up, you're talking to the people who actually know your account. Not a help desk.
Real results from practices like yours
“It has been my choice for over a year, significantly improving my professional life. It's user-friendly and the integration of billing and charting is simple. Importing ERAs is also very easy and the support provided is fantastic.”
“I find it very easy and intuitive to use. I barely needed any training with this product given its ease of use.”
“You save, sign, and submit. That's my billing! I press a button! I couldn't think of anybody that has been more responsive.”
From first call to full billing support in days, not months
Getting started with BreezyBilling is straightforward. We designed our onboarding process specifically for TherapyNotes practices, so there’s no disruption to your day-to-day operations.
Discovery call
We start with a conversation about your practice: how many providers you have, what payers you bill, what your current pain points are, and how your team uses TherapyNotes today. No sales pitch, just an honest assessment of whether we're a good fit.
Takes about 30 minutes. No commitment required.Account access & onboarding
You grant us secure, role-based access to your TherapyNotes account. We set up our team with the permissions they need. Nothing more. Then we spend time learning your specific setup: your fee schedules, your payer mix, your authorization requirements, and any workflows your office has built.
Onboarding is fast and seamless as our team already knows TherapyNotes inside and out.Billing audit & baseline
Before we start submitting new claims, we audit your existing A/R. We look at outstanding claims, aging balances, denial patterns, and any revenue that may have slipped through the cracks. This gives you a clear picture of where things stand and what needs attention first.
We share findings and a plan before moving forward.Active billing begins
From here, we're in your TherapyNotes account daily. As notes are signed, we review documentation, build claims, submit them electronically, post payments, manage denials, and handle patient billing. Your dedicated biller and account coordinator are working your account every single day.
Most practices see measurable improvement within 30 days.Ongoing partnership
We don't just set it and forget it. You get regular account reviews, monthly performance reports pulled from your TherapyNotes data, and proactive communication about anything we see: trends in denials, payer behavior changes, coding opportunities, or documentation gaps that could affect reimbursement.
Your team is always a phone call or email away.End-to-end billing, all inside TherapyNotes
From the moment a note is signed to the moment payment hits your bank account, we manage every step of the revenue cycle without ever leaving your TherapyNotes system. Here’s everything we cover.
We review every note for coding accuracy, create clean claims directly in TherapyNotes, and submit them electronically to the right payers, all within your account. No exports, no third-party claim scrubbers. Just accurate billing using the tools TherapyNotes already provides.
Before sessions happen, we verify coverage and manage authorizations inside TherapyNotes so your team never has to wonder if a visit will be paid. When auths are running low or a patient's coverage has changed, we catch it before it costs you.
When ERAs and EOBs come in, we post payments directly in TherapyNotes, matching every payment, adjustment, and denial to the right claim. Discrepancies get flagged and resolved. Secondary claims get generated automatically when appropriate.
Denials don't just get noted. They get worked. We track every denial in TherapyNotes, identify the root cause, and take action. Whether it's a simple corrected claim or a multi-level appeal with supporting documentation, we see it through.
We manage patient balances within TherapyNotes, generating accurate statements and helping resolve billing questions so your front desk isn't fielding calls about insurance. Patients get clear, professional communication about what they owe and why.
Using TherapyNotes' built-in reporting alongside our own tracking, we give you clear visibility into your practice's financial health. No extra dashboards or logins. Just actionable data from the system you already use.
We’re not generalists. We’re TherapyNotes billing professionals.
Other billing companies make you export data or learn their portal. We believe the best billing happens where your clinical work already lives. That’s why we specialize in working natively inside TherapyNotes.
Everything you need to know before reaching out
You create a role-based user account for our team inside TherapyNotes, with billing permissions but no ability to modify clinical notes or access areas outside billing. We follow TherapyNotes' own permission model. Your BAA with TherapyNotes already covers this workflow, and we execute a BAA with your practice as well.
We work with all major commercial payers (BCBS, Aetna, Cigna, United/Optum, Humana, and most regional plans) as well as Medicare and state Medicaid programs. If you're in a state with a Medicaid managed care carve-out for behavioral health, we know those systems too. Just ask on the discovery call.
We charge a percentage of collections, typically between 6–9% depending on practice size, payer mix, and service scope. There are no setup fees and no monthly minimums. You only pay when you get paid, which means our incentives are directly aligned with yours.
We work on a one-year contract. Most of our clients stay well beyond that because the results speak for themselves.
We work with outpatient individual and group therapy practices, IOP and PHP programs, substance use treatment centers, psychiatric practices, and neuropsychological testing practices. If your practice runs on TherapyNotes and you bill insurance, we can likely help.
We begin with a full A/R audit. We review outstanding claims, aging buckets, denial patterns, and any revenue that may have gone uncollected. We prioritize the most recoverable balances and get to work before the backlog grows. You won't lose anything in the transition.
Absolutely — TherapyNotes is still your account. Your providers keep charting exactly as they do today. Your front desk keeps scheduling. Your office manager can still run any report they want. We're just an additional set of billing users working in the background. Nothing about your team's day-to-day changes.
Most practices are fully onboarded within a few business days of signing. That includes account access setup, learning your payer mix and fee schedules, and reviewing your current A/R. We submit first claims as soon as signed documentation is available.
Keep your TherapyNotes. Let us handle the billing.
Whether you’re a solo practitioner drowning in claims or a group practice that’s outgrown its in-house billing, we can help. We’ll start with a free, no-pressure conversation about your practice and your TherapyNotes setup.
No setup fees. No obligation. Just a real conversation with people who understand behavioral health billing inside TherapyNotes.
We work with outpatient therapy practices, group practices, IOP programs, substance use treatment centers, and psych testing practices that run on TherapyNotes.
Get in touch
Reach out and we’ll schedule a free discovery call to learn about your practice.